Contracts Manager

Company: JB Management, Inc.
Location: Alexandria
Posted on: November 6, 2024

Job Description:

Location: Alexandria, VA (Hybrid Work Schedule 2 days in office/3 days remote)All candidates must be a US citizen.POSITION OVERVIEW:We are seeking a Contracts Manager with 10-20 years' experience to perform a full range of contractual responsibilities from proposal development to contract closeout to work with our corporate team in support of our federal logistics services contracts. Perform contract administration and business proposal activities. Manage internal and external customer relationships, analysis, and the communication of contractual risks. Perform ad-hoc research to answer contract specific questions as well as contracts pricing for both estimates-to-complete in accordance with established policies and procedures. Provide day-to-day contracts support to customers, business development, and finance departments. The individual will be flexible, reliable, proactive, detail-oriented, and have excellent time, communication, and organizational skills.Position Responsibilities:

• Perform cradle to grave federal contracts administration with all contract types (T&M, Labor Rate, Cost Reimbursable, IDIQ)
• Participate in proposal activities to include solicitation review, data calls, completing business proposals to include rates, pricing, basis of estimates, representations and certifications (reps & certs), standard forms, narratives and submission of proposal.
• Review and negotiate contracts, purchase orders and modifications
• Record and disseminate information regarding awards, contract modifications, deviations, negotiations and completion or termination.
• Prepare contract briefs, update Deltek GCS/ Costpoint accounting system, contract status, update databases, and maintain electronic contract files
• Prepare and submit monthly and financial reports to customers
• Submit travel authorization requests to customer for approval to travel
• Financial planning and project control (i.e. labor bill rate development)
• Develop and maintain baselines, and estimates to complete (ETC) on programs
• Monitor company's financial performance on contracts on an ongoing basis to ensure conformance to original proposal and contractual terms and conditions.
• Analyze significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance
• Draft, review, and negotiate teaming and nondisclosure agreements
• Update SAM.GOV to include reps and certs as needed
• Respond and participate in DCAA or customer audits as needed
• Regularly interact with program management, finance, business development and with customers as required
• Actively manage and facilitate excellent relationships with our customers in support of our DOD customers to include the Army, the Air Force (AF), the Air Force Air National Guard (AF ANG)Required Experience and Qualifications
  • 10-20 years' experience with DOD Federal contracts
  • Experience preparing and submitting Government Cost proposals
  • Experience preparing price proposals to include labor bill rates, pricing, travel, basis of estimates, standard forms and narratives
  • Familiarity with negotiating and submission of proposals to the Federal Government
  • Proficient with Microsoft Office applications with emphasis on MS Excel and spreadsheets at an intermediate to expert level of proficiency
  • Good to excellent knowledge of market research practices and cost-plus price development (including indirect rates) as they pertain to pricing for and compliance
  • Ability to draft moderate to complex, contractual correspondence and documentation
  • Experience with support and compliance during Defense Contract Auditing Agency (DCAA) and Defense Contract Management (DCMA) audits, fact-finding, and prime contract negotiation
  • Experience with researching, interpreting, and resolving OCONUS or contractual issues
  • Knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including Federal Acquisition Regulation (FAR), the Department of Defense supplement to the FAR (DFARS)
  • Strong organizational skills, problem-solving skills and ability to handle a fluctuating workload and multiple priorities
  • Demonstrated ability to exercise independent judgment, make informed decisions, follow up, and meet deadlines
  • Must be a proven team player with excellent organization, communication, interpersonal skills, and positive can-do work attitude
  • Must be flexible in differing approaches to resolving issues
  • Able to use independent judgment and creativity applied to resolution of contract issues
  • Able to interact with all departments and levels of management
  • Highly organized with attention to detail and time management
  • Ability to work independently with minimal supervision.Desired Skills/Abilities:
    • Understanding of OCONUS deployed pricing and uplifts to include Department of State Post Hardship Differential (PHD), Living Quarters Allowance (LQA), Cost of Living Allowance (COLA) and various allowances
    • Familiarity with Defense Base Act (DBA) Insurance
    • Working knowledge of Deltek GCS or Costpoint is preferred
    • Familiarity with GSA Schedules & SeaPort
    • Experience/knowledge with SAM
    • Ability to apply business finance, marketing and legal aspects of government procurement to the contract administration functionEDUCATION
      • Bachelors' degree preferably in Business Administration, Math, Finance, Accounting or related field.
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Keywords: JB Management, Inc., Franconia , Contracts Manager, Executive , Alexandria, Virginia